Company Register

What is a Company Register and why do I need it?

Daphne

Last Update a year ago

All UK companies are legally required to keep up with a variety of important statutory registers at a location they can be inspected when needed. Companies generally store these registers at their Registered Office address or SAIL address (Single Alternative Inspection Location), with Companies House being informed of where they are being kept at all times.


The 2006 Companies Act require the following statutory registers:

  • Register of Members
  • Register of Directors
  • Register of Directors’ Residential Addresses
  • Register of Secretaries (if one is appointed to the company)


Register of Charges

Although not compulsory, companies may also choose to keep the following registers:

  • Register of Allotments
  • Register of Transfers
  • Register of Debentures
  • Register of Sealings and Executions
  • Register of Directors’ Interests.


Register of Members

This register requires the following information from each Shareholder:

  • Name and address
  • Number and class of shares each member holds
  • The amount paid or unpaid on each share
  • The date each shareholder became a member of the company
  • The date each shareholder ceased to become a member (where applicable)


Register of Directors

This register requires the following information about all appointed Directors:

  • Forename and surname, including any former names
  • Date of Birth
  • Service address
  • Country of residence
  • Nationality
  • Occupation


A Register of all Directors residential addresses must be kept. Should the Service address and residential address be the same for the said Director(s), a note stating this is needed within the register.


Register of Secretaries

Private companies are no longer legally required to appoint a secretary under the 2006 Companies Act, however, if you choose to do so, you must keep a register of the following information:

  • Full name (including any former name)
  • Residential address
  • Service address
  • Date of appointment
  • Date of resignation (where applicable)


Register of Charges

This register details all charges on any property connecting the company for any loan it obtains, alongside any floating charges on any said properties belonging to the company. Where applicable, any certified copies of the charges should be kept alongside the register.


Companies House requires all charges to be registered, unless those charges fall under any of these exclusions:

  • A charge in favour of a landlord on a cash deposit - given as security in connection with the lease of land.
  • A charge created by a member of Lloyd’s (Lloyd’s Act 1982) to secure its obligations with its business at Lloyd’s.
  • A charge that any other Act specifically excludes from registration (for example, the Financial and Collateral Arrangements No. 2 Regulations 2003).


Hardback loose-leaf folder

Most companies choose to keep their statutory registers together in hardback loose-leaf binders or folders to ensure they are easily located, should insection be requested by Shareholders or members of the public. You say also keep a digital record alongside your hard copies as a backup - should anything happen to them.


It is the responsibility of the company Director or Secretary to ensure the maintenance and safety of these statutory registers, ensuring they make Companies House aware of any changes made within the individual registers. Failure to do so will result in both the company and its officers facing possible penalties as a result of unmaintained or failure to produce the required registers.

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